Office Manager
Job Description
We are looking for an organized, proactive and highly autonomous Office Operations Coordinator to lead our French office. This is a varied, office-based role for 3 days per week where you will take ownership of the day-to-day operations, build strong relationships across the business, and foster a positive, collaborative office culture.In addition the role will provide ad hoc administrative support to the Sales leadership team.
We are lookingfor someone who enjoys variety, exercises sound judgment, and can independently drive projects to completion. As a growing business, you will be expected to identify priorities and step outside of core responsibilities to support the wider team as challenges evolve.
Working Pattern
● Part-time (3 days perweek).
● Working days are flexible but attendance in the office is required on all working days.
Responsibilities
Office Operations
● Serve as the primary point of contact forthe French office, managing buildingrelationships and external vendors.
● Oversee daily operations, ensuring awelcoming, organized, and efficientworkspace.
● Manage visitor access, securityprotocols, and building pass administration.
● Maintain office inventory,including supplies, kitchen stock, and courier services.
● Ensure meeting rooms and communal areasare maintained to high standards.
● Proactively identify opportunities toenhance the office environment andworkplace experience.
Employee Experience & Culture
● Act as the trusted internal point of contactfor the French team, fostering strong professional relationships.
● Coordinate logistics for collaboration days, catering, and onsite events.
● Support business activities, includingcustomer visits, partner meetings, and internal gatherings.
● Facilitate a seamless onboardingexperience for new starters and visitors.
● Drive creative initiatives that encourage office attendance and strengthen team culture.
Business Operations
● Collaborate cross-functionally with Sales,HR, Finance, Marketing, IT, andCompliance teams.
● Lead operational projects and support office audits and compliance requirements.
● Liaise with IT to resolve office technology issues efficiently.
● Takeownership of operational challenges, ensuring swift, professional resolution.
● Provide flexible administrative supportto meet evolving business priorities.
● Partner closely with the Sales team to support operational needs, including coordinating logistics for partner days,customer meetings, candidate interview scheduling, catering requirements, and preparation of printed collateral.
Job Requirements
We are seeking a proactive, organized problem-solver dedicated to operational excellence and a positive employee experience. You bring:
● Relevant Experience: Demonstrated success in Office Management, Operations, or Workplace Coordination.
● Operational Excellence: Exceptional attention to detail and a proven ability to thrive in fast-paced, evolving environments.
● Autonomy& Prioritization: A self-starter mindset with the ability to managecompeting demands independently.
● Communication: Strong interpersonal skills, capable of building effective relationships at all levels.
● Adaptability: A flexible, positive, and collaborative approach to evolving business needs.
● Technical Proficiency: Proficiency in Google Workspace, Slack, Zoom, and Microsoft Office.
● Culture-Driven: A genuine commitment to fostering an engaging and welcoming office culture.
● Positive Spirit: A sense of humour and a 'can-do' attitude.
